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Private Collection Agencies: What You Need to Know

If you've defaulted on an SBA guaranteed loan, you'll be hearing from one of four private collection agencies contracted by the Treasury.

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Private Collection Agencies: What You Need to Know

If you've borrowed an SBA guaranteed loan and you can't pay it back you'll be hearing from a collector contracted with by the Department of Treasury. Read on for what you need to know abut private collection agencies.

Debt is a complicated process, whether you're a small or large business or even an individual.

For operations making use of Small Business Association (SBA) loans, it's important to understand how your debt works.

It's easier than you might expect to fall behind on your payments

When that happens, you'll find yourself in the unfortunate position of having to deal with private collection agencies.  The Department of Treasury contracts with four private collection agencies: Performant, CBE Group, Conserve and Pioneer.

In this article, we're putting these agencies under the microscope. From who they are, to where they're registered, to how to deal with them when they contact you.

Read on to learn everything you need to know, and more.

What Are Private Collection Agencies?

Being contacted by a debt collector can be an intimidating experience.

If you have defaulted on your SBA guaranteed loan, the SBA will refer the debt to the Department of Treasury.  The Department of Treasury will then refer the debt to a private collection agency to aid with the collection process.

When you're in this situation, you have a lot of questions. Unfortunately, private collection agencies (or PCAs) aren't always forthcoming with their information.

Perhaps you haven't even been contacted by a PCA yet.

Maybe you're just aware of your small business loan and the payments you've defaulted on. If you're in this position, now is the perfect time to start researching the process, so you'll be prepared when they do reach out.

Whatever your reasons for looking into the process, the first step is to become more informed.

What exactly is a PCA?

Private collection agencies are private sector companies who collect on delinquent debts.

The Treasury will contact them after they've tried to coordinate the payments internally and come up short.

They do their job in different ways.

In some cases, PCAs will make contact with small business debtors from information on various databases. They'll make phone calls, send collection letters, and use other means to make it clear they are trying to get in contact.

Depending on how long it takes to track down the debtor, PCAs will eventually request that the remainder of the debt is paid.

Depending on what arrangement they have with the Treasury, and the nature of your debt, the PCA might suggest one of a few payment options

  • A Payment Plan: Similar to any standard payment plan, the total amount of money owed can be broken up into smaller amounts to be paid monthly, with interest. This arrangement is agreed by both parties and a contract can sometimes be drawn up.
  • Wage Garnishment: A hearing officer orders your employer to withhold a percentage of your salary and send it to the PCA each month.
  • Full Payment: In cases where the debt has defaulted or where pay agreements have been broken, a request may be made for full payment immediately.
  • An Administrative Arrangement: If you've defaulted because of a clerical error, obviously the best thing to do is correct the error before the bill compounds. The PCA may request information to help settle the problem with the office where the error was made.

Regulations

As with any agency dealing with your money, it's important to know who your PCA reports to.

Depending on the state you live or work in, private collection agencies will be governed by relevant local and federal laws.

These include:

  • The Fair Debt Collection Practices Act
  • The Federal Claims Collection Standards
  • The Privacy Act. 

The Bureau of Fiscal Service has specific Task Orders for PCAs that enforce various controls and they work to promote fair treatment and accountability.

From there, Debt Management Services (DMS) monitor PCAs in their various daily activities.

Complaints directed at specific private collection agencies are sent to the DMS for review.

Once considered, further documentation will be gathered, and, if necessary, steps will be taken to correct the situation.

What Are Your Rights?

The question on many people's minds when they are contacted by a PCA is: "What are my rights?"

Let's take a look.

Legally, PCAs are not allowed to:

  • Call before 8 AM or after 9 PM
  • Contact you at work if you’ve informed them you aren't allowed to take this kind of call in the office
  • Contact someone else to find out anything other than your information. Your debt is between you and them - they aren't permitted to tell other parties.
  • Abuse you or anyone you know in order to receive payments
  • Misrepresent how much money you owe
  • Trick you into paying your debts. This can include anything from falsely claiming to be a police officer to using a fake company name
  • They aren't allowed to use false credit information. Even threatening to garnish your wages, unless specifically permitted by law to do so, is a misrepresentation.

Having to deal with a debt collector is difficult and stressful enough. Make sure you know your rights when they call.

Private Collection Agencies - The Complete Picture

PCAs are brought in to help facilitate the debt process. Their job is to inform you of how much money you owe, how you can pay it, and what the consequences are if you let it go delinquent.

Looking at them in this light helps to dilute the fear somewhat.

That said, defaulting on a debt isn't something most people have on their "bucket" list.

That's what makes receiving that dreaded phone call from a debt collector so terrifying.

Whatever your reasons for falling behind, private collection agencies have to handle your case according to the rules.

There's a framework they have to adhere to, and now that you know what that is, you are in a much better position to handle that unexpected call or letter.

Do not be afraid.

Ask questions. Find out what kind of payment plans are available.

And, above all else, make sure you assert your rights.

Are you struggling with your small business debt? You don't have to.

Reach out and talk to us today and let's start putting your debt to rest.

Why Hire Us to Help You with Your Treasury or SBA Debt Problems?

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Millions of Dollars in SBA Debts Resolved via Offer in Compromise and Negotiated Repayment Agreements without our Clients filing for Bankruptcy or Facing Home Foreclosure

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Millions of Dollars in Treasury Debts Defended Against via AWG Hearings, Treasury Offset Program Resolution, Cross-servicing Disputes, Private Collection Agency Representation, Compromise Offers and Negotiated Repayment Agreements

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Our Attorneys are Authorized by the Agency Practice Act to Represent Federal Debtors Nationwide before the SBA, The SBA Office of Hearings and Appeals, the Treasury Department, and the Bureau of Fiscal Service.

$310,000 SBA 7A LOAN - SBA OIC TERM WORKOUT

$310,000 SBA 7A LOAN - SBA OIC TERM WORKOUT

Client personally guaranteed an SBA 7(a) loan for $100,000 from the lender. The SBA loan went into early default in 2006 less than 12 months from disbursement. The SBA paid the 7(a) guaranty monies to the lender and subsequently acquired the deficiency balance of about $96,000, including the right to collect against the guarantor. However, the SBA sent the Official 60-Day Due Process Notice to the Client's defunct business address instead of his personal residence, which he never received. As a result, the debt was transferred to Treasury's Bureau of Fiscal Service where substantial collection fees were assessed, including accrued interest per the promissory note. Treasury eventually referred the debt to a Private Collection Agency (PCA) - Pioneer Credit Recovery, Inc. Pioneer sent a demand letter claiming a debt balance of almost $310,000 - a shocking 223% increase from the original loan amount assigned to the SBA. Client's social security disability benefits were seized through the Treasury Offset Program (TOP). Client hired the Firm to represent him as the debt continued to snowball despite seizure of his social security benefits and federal tax refunds as the involuntary payments were first applied to Treasury's collection fees, then to accrued interest with minimal allocation to the SBA principal balance.

We initially submitted a Cross-Servicing Dispute (CSD) challenging the referral of the debt to Treasury based on the defective notice sent to the defunct business address. Despite overwhelming evidence proving a violation of the Client's Due Process rights, the SBA still rejected the CSD. As a result, an Appeals Petition was filed with the SBA Office of Hearings & Appeals (OHA) Court challenging the SBA decision and its certification the debt was legally enforceable in the amount claimed. After several months of litigation before the SBA OHA Court, our Firm Attorney successfully negotiated an Offer in Compromise (OIC) Term Workout with the SBA Supervising Trial Attorney for $82,000 spread over a term of 74 months at a significantly reduced interest rate saving the Client an estimated $241,000 in Treasury collection fees, accrued interest (contract interest rate and Current Value of Funds Rate (CVFR)), and the PCA contingency fee.

$212,000 SBA 7(a) LOAN – PERSONAL GUARANTY LIABILITY | NEGOTIATED 24% SETTLEMENT

$212,000 SBA 7(a) LOAN – PERSONAL GUARANTY LIABILITY | NEGOTIATED 24% SETTLEMENT

Our firm successfully resolved an SBA 7(a) loan default in the amount of $212,000 on behalf of an individual guarantor. The borrower’s business experienced a significant downturn in revenue and was unable to sustain operations, ultimately leading to closure and a remaining personal guaranty obligation.

After conducting a thorough financial review and preparing a comprehensive SBA Offer in Compromise (SBA OIC) submission, we negotiated directly with the SBA and lender to achieve a settlement of $50,000—approximately 24% of the outstanding balance. This favorable resolution released the guarantor from further personal liability and provided the opportunity to move forward free from the burden of enforced collection.

$150,000 SBA 7A LOAN - NEGOTIATED STRUCTURED WORKOUT AGREEMENT

$150,000 SBA 7A LOAN - NEGOTIATED STRUCTURED WORKOUT AGREEMENT

Client personally guaranteed SBA 7(a) loan for $150,000. COVID-19 caused the business to fail, and the loan went into default with a balance of $133,000. Client initially hired a non-attorney consultant to negotiate an OIC. The SBA summarily rejected the ineligible OIC and the debt was referred to Treasury’s ureau of Fiscal Service for enforced collection in the debt amount of $195,000. We were hired to intervene and initiated discovery for SBA and Fiscal Service records. We were able to recall the case from Fiscal Service back to the SBA. We then negotiated a structured workout with favorable terms that saves the client approximately $198,000 over the agreed-upon workout term by waiving contractual and statutory administrative fees, collection costs, penalties, and interest.

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